Walk in ready. Follow up the same day. Grow from referrals.
12 AI solutions built around how an advisory practice runs: meeting notes, new-client paperwork, compliance checks, and a client book full of opportunities nobody has time to find. Each one does the busywork. The advisor approves anything a client sees.
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What it's worth
Meeting notes and follow-up drafter
It records the client meeting, then drafts the summary, action items, CRM notes, and the follow-up email. The advisor reviews and sends, which saves 30 to 60 minutes per meeting.
The review meeting starts.The recording starts after the clients agree to it.
The AI listens and takes notes.The advisor looks at the clients, not at a notepad.
It drafts the summary and the action items.Each action item has an owner and a due date.
It writes the CRM note and the follow-up email.In the advisor's words, ready to review.
The advisor reviews and sends.The follow-up goes out minutes after the meeting, not on Friday.
Follow-up emails go out the same day.
Every meeting gets a complete, consistent CRM note.
Action items stop slipping between meetings.
Example: 10 meetings a week with 45 minutes saved on each is about 32 hours a month back.
Clients agree to the recording first. The advisor approves every note and email, and the firm keeps the records its rules require.
CMeeting recorderTom and Linda B. · review
Clients agreed to recording
Recording 41:12
Linda: "I've decided to retire in June."
Tom: "We want to help our daughter with a down payment next year."
Meeting ended · 52 min
Taking notes
TopicsRetirement date, gift
Decisions2 so far
Summary
Linda retires in June. Tom and Linda want to give their daughter $40,000 for a down payment in 2027.
Action items3
Run the June retirement income planEllen · by Nov 20
Send the beneficiary update formPriya · by Nov 13
Send the pension estimateLinda · by Nov 25
CRM noteDraft
Annual review. Linda retiring June 2027. Gift of $40,000 to daughter planned for 2027. Risk profile unchanged.
To Tom and LindaDraft
Hi Tom and Linda, thank you for today. Here's what we covered and the three next steps, with who owns each one.
SendEdit
Sent 12 minutes after the meeting
Saved to the CRMNote, 3 tasks, and the email
Meeting prep brief
Before each review, the advisor gets one page on the client: account changes, life events, open action items, the last conversation, and talking points. They walk in ready.
A review is on tomorrow's calendar.The brief builds itself the evening before.
The AI pulls everything on the client.Accounts, CRM notes, the last meeting, and recent emails.
It flags what changed.New cash, a birthday coming up, a form still open.
It writes one page with talking points.The same layout for every client, every time.
The advisor walks in ready.Five minutes of reading instead of thirty minutes of clicking.
No more scrambling through four systems before a meeting.
Clients feel remembered, because every detail is in front of you.
Open items from last time get closed, not forgotten.
Example: 8 reviews a week with 25 minutes of prep saved on each is about 14 hours a month back.
The brief uses only data your firm already holds, and it stays inside your systems. Clients never see it.
TomorrowEllen's calendar
9:00 AM · Brennan reviewTom and Linda B.Brief
11:00 AM · Garcia reviewMaria G.Brief
2:00 PM · First meetingJim and Carol D.Brief
Pulling client data
Accounts4 at the custodian
CRM notes12
Last meetingJune 12
Emails6 since June
What changed since June
$85,000 sitting in checkingUp from $12,000Cash
Linda turns 65 in MarchMedicare sign-up windowLife event
Beneficiary form not backOpen since JuneOpen item
Prep brief · Brennan1 page
Last talkLinda's retirement date
Open itemsBeneficiary form
Accounts$1.42M, 4 accounts
Talking points
Plan for the $85,000 in cash
Medicare timing for Linda
Sign the beneficiary form today
Ellen read it in 4 minutes9:00 AM review, ready
Client onboarding assistant
New clients get a checklist, document upload links, and reminders until every form, statement, and ID is in. Account opening goes faster, with fewer "did you get my paperwork?" calls.
A new client says yes.The checklist matches the accounts they're opening.
They get a checklist and secure upload links.One link per item, from their phone or computer.
Reminders go out until each item is in.Friendly, specific, and only for what's still missing.
The team sees what's missing at a glance.Every new client on one board.
Accounts open in days, not weeks.Paperwork goes to the custodian complete the first time.
Fewer "did you get my paperwork?" calls.
Staff stop chasing documents by hand.
New clients start the relationship with a smooth first month.
Example: open accounts in 6 days instead of 3 weeks, and stop about 10 paperwork calls a month.
Documents go to your secure portal, never by plain email. You set the checklist for each account type.
CCedarline FinancialRachel's phone
Welcome to Cedarline, Rachel! Here's everything we need to open your IRA and joint account.Open my checklist
Quick reminder: we still need your old 401(k) statement and a photo of your ID.
Uploaded both!
All documents in · day 6
New client
ClientRachel K.
OpeningIRA, joint account
Rachel K. checklist Secure
Signed account formsIn
Last 2 tax returnsIn
Old 401(k) statementMissingIn
Photo IDMissingIn
BeneficiariesIn
Rachel K. said yesChecklist sent automatically
Reminder sent2 items missing
Onboarding boardPriya
Rachel K.5 of 5
Sam and Jo P.3 of 6
Dev M.2 of 5
Sent to the custodianDay 6, not day 21
Document intake and data extraction
It reads uploaded tax returns, statements, and pay stubs, pulls out the key numbers, and fills in the planning software. It cuts hours of typing per new client.
The client uploads their documents.Tax returns, account statements, and pay stubs.
The AI reads every page.Scans and phone photos work too.
It pulls out the key numbers.Income, balances, contributions, and filing status.
Staff check each number against its source.One click shows the page it came from.
It fills in the planning software.The plan is ready to build, with no retyping.
Hours of typing gone for every new client.
Fewer typos in the numbers a plan depends on.
Plans get built days sooner.
Example: 3 new clients a month with 3 hours of typing each is 9 hours a month back.
Every number links back to the page it came from. Staff approve the numbers before anything goes into the planning software.
UploadedRachel K.
Form 1040, 202514 pages
401(k) statement, Q36 pages
Pay stub, October1 page
Reading 21 pages
Key numbers
Wages, 2025$142,300
Filing statusMarried, joint
401(k) balance$318,450
Contribution8% plus 4% match
Take-home pay$4,210 twice a month
Check the numbersPriya
Wages1040, line 1aMatches
401(k) balanceStatement, page 1Matches
ContributionPay stubMatches
ApproveEdit
Planning software updated46 fields filled
Ready to build the planAbout 3 hours of typing saved
Life event and opportunity alerts
It scans the client book for triggers: a birthday near a retirement age, required minimum distributions coming due, big cash balances, an old 401(k) not yet rolled over. Each one becomes a call list with talking points.
Every week, the AI scans the whole client book.Birthdays, balances, accounts, and notes.
It finds the triggers.Required distributions due, Medicare age, idle cash, old 401(k)s.
Each trigger goes on a call list.Sorted by what's due first.
Every call comes with talking points.The numbers and the deadline, on one card.
The advisor calls before the client has to ask.Deadlines get met and money doesn't sit idle.
No required distribution deadline gets missed.
Old 401(k)s and idle cash turn into planning conversations.
Clients hear from you at the moments they care about most.
Example: one $250,000 rollover from an old 401(k) at a 1% fee is $2,500 a year in new fees.
The advisor decides who gets a call. Talking points are for the advisor only and never go to clients.
Client book312 households
Maria G.IRA · age 76RMD by Dec 31
Tom and Linda B.Checking · $85,000Idle cash
Sunil P.Turns 65 in MarchMedicare
Grace L.401(k) at old jobRollover
Ken O.Retires in AprilRetirement
Weekly scan
Households312
Accounts1,048
Triggers found
RMDs due this year9
Turning 65 soon6
Cash over $50,00014
Old 401(k)s not rolled over11
This week's call list
Calls12, deadlines first
Call Maria G.RMD
Required distribution$18,400
DeadlineDec 31
Talking points
Which account to take it from
Tax withholding on the payment
Giving to charity straight from the IRA
Maria booked a callThursday 2 PM
Grace L. rollover started$250,000 from her old 401(k)
Compliance review of outgoing content
Before a newsletter, post, or email goes out, it flags wording which runs into marketing rules, like promised returns or missing disclosures. Fewer compliance rewrites.
A draft is ready to go out.A newsletter, a LinkedIn post, or a client email.
The AI checks it against the rules.The marketing rule, your firm's policy, and your disclosures.
It flags the risky wording.Promised returns, performance with no time period, missing disclosures.
It suggests compliant wording.Same message, without the problem.
Compliance approves on the first pass.Fewer rounds of rewrites.
Fewer drafts bounced back by compliance.
Advisors learn the rules from every flag.
Posts go out on time, not a week late.
Example: skip 2 rewrites a week at 30 minutes each and get about 4 hours a month back.
It is a first check, not the final word. Your compliance officer still approves everything, against your firm's own rules.
LinkedIn postDraft · Marcus
Our clients earned 12% last year, and our strategy guarantees you'll beat the market. Book your free review today!
3 issues found
Checking the draft
Marketing ruleChecked
Firm policyChecked
DisclosuresChecked
3 issues
"guarantees you'll beat the market"Promises a resultPromise
"earned 12% last year"No time period, not net of feesReturns
No risk disclosureRequired on this kind of postMissing
Suggested rewriteDraft
Markets moved a lot this year. A yearly review checks whether your plan still fits your goals. Book a free review today.
Investing involves risk, including loss of principal. Past performance does not guarantee future results.
Send to compliance
Approved by complianceFirst pass, no rewrite
Client newsletter and market update writer
It drafts a monthly market commentary in the advisor's voice for their client base. The advisor edits it and compliance approves.
The month closes.Time for the client letter nobody wants to write.
The AI learns the advisor's voice.From past newsletters and emails the advisor picks.
It drafts the commentary.Plain words on what happened and what it means for a client's plan.
The advisor edits and compliance approves.Change any line. Nothing goes out without both.
It goes to every client household.Every month, on time.
A newsletter every month, not every few months.
It sounds like the advisor, not like a template.
Clients hear from you between reviews.
Example: write the letter in 1 hour instead of 6 and get about 5 hours a month back.
The advisor edits and compliance approves every issue. The AI never recommends a specific investment.
November letterDue Dec 1
Interest rate decisionTopic
Year-end tax movesTopic
Open enrollment reminderTopic
Learning Ellen's voice
Past newsletters24
TonePlain and calm
LengthAbout 600 words
Dear clients,Draft
There were a lot of headlines this month. Most of them don't change your plan.
Here are three year-end moves worth 10 minutes before December 31: max out retirement accounts, review your required distributions, and check your benefits during open enrollment.
As always, call us with any questions. Ellen
ReviewNovember
EllenEdited 3 linesDone
ComplianceNo changesApproved
Send to clients
Sent to 312 householdsDec 1, 8:00 AM
9 clients replied2 asked to book a review
Prospect follow-up and nurture
Seminar attendees, referrals, and website leads get a personalized follow-up sequence. The advisor approves every message, so fewer prospects go quiet after the first meeting.
New prospects come in.From a seminar, a referral, or the website.
The AI drafts a personal follow-up for each one.It mentions what they asked about.
The advisor approves every message.Change any word before it goes out.
The sequence keeps going.Week 1, week 3, and week 6, each with something useful.
Prospects book the next meeting.Instead of going quiet after the first one.
Every prospect hears from you within a day.
Follow-up keeps going after the advisor gets busy.
Seminar money turns into meetings, not a stack of cards.
Example: win 1 more client a month at $5,000 a year in fees and it's $60,000 in new yearly fees by the end of the year.
The advisor approves every message. Every email has an unsubscribe link, and the firm archives each one.
New prospectsthis week
Jim and Carol D.Retirement seminarSeminar
Nina R.Referred by the BrennansReferral
Alan W.Website · Roth questionWebsite
To Jim and CarolDraft
Hi Jim and Carol, thanks for coming on Tuesday. You asked when to take Social Security. Here's the one-page guide I mentioned. Ellen
+ 2 more drafts
Jim and Carol's sequence
Week 1Thank-you and the guideSent
Week 3Article on Social Security timingApproved
Week 6Invite to a 20-minute callNext
3 drafts to approveEllen
Approve and sendEdit
Sent
Carol replied"Are you free next Thursday?"
Second meeting bookedThu Nov 19, 10 AM
Referral request automation
After a positive review meeting or a milestone, it prompts the advisor with a drafted referral ask for the client. Referrals are where most advisors get new clients.
A review meeting goes well.Or a client hits a milestone, like retiring or paying off the house.
The AI spots the moment.From the meeting notes and what the client said.
It drafts a referral ask for the client.Personal, short, and easy to forward.
The advisor sends it or says it in their own words.The ask goes out while the good feeling is fresh.
A referral books an intro meeting.The warmest kind of new client.
Advisors ask for referrals every time it fits, not when they remember.
The ask is timed to a good moment, so it feels natural.
Referred prospects come in already trusting you.
Example: 1 extra referral client a quarter at $5,000 a year in fees is $20,000 in new yearly fees.
The advisor chooses who to ask and when. It never offers anything in return for a referral.
Today's meetingsEllen
Tom and Linda B.Annual reviewWent well
Maria G.RMD callDone
Jim and Carol D.First meeting2 PM
Good moment to ask
ClientTom and Linda B.
Linda said"You made this easy"
MilestoneRetiring in June
Draft askFor Ellen
Linda, I'm glad the June plan feels solid. If friends from school are thinking about retirement too, I'd be happy to meet them. Want a short note you're free to forward?
SendEdit
EEllen, CedarlineLinda's phone
Linda, I'm glad the June plan feels solid. If friends from school are thinking about retirement too, I'd be happy to meet them.
My friend Janet retires next year. I'll send her your way!
Intro booked · Janet M.
Appointment scheduling and reminders
Clients book their reviews online, and it sends reminders and prep forms ahead of time. Fewer no-shows, and every client gets a review on schedule.
Reviews come due.Each client is due every 6 or 12 months.
The client books online.The link shows only the advisor's open times.
Reminders go out ahead of time.One week and one day before.
A short prep form goes out too.Any changes since last time? Any questions?
Fewer no-shows, and no client goes overdue.Every review happens on schedule.
No more phone tag to set up a review.
Fewer no-shows and last-minute cancellations.
The advisor knows what changed before the meeting starts.
Example: cut no-shows from 5 a month to 1 and get back 4 hours of advisor time a month.
You set the booking hours and meeting lengths. Clients see open times only, never what's on the calendar.
CCedarline FinancialSunil's phone
Hi Sunil, it's time for your yearly review with Ellen. Pick a time here.Book my review
Reminder: your review with Ellen is next Tuesday at 10 AM.
3 quick questions before we meet. Anything new since last year?Open the prep form
Done. New job in March!
Reviews due in 60 days
Clients due28
Overdue3
Sunil P. booked
WhenTue Dec 8, 10 AM
Prep form back
ChangeNew job in March
To discussOld 401(k) rollover
Ellen's calendarTue Dec 8
9:00 AM · Garcia reviewBooked
10:00 AM · Sunil P. reviewBooked
11:30 AM · openOpen
This month
Reviews booked26 of 28
No-shows1, down from 5
Overdue reviews0
Internal knowledge assistant
Staff ask questions about firm procedures, product details, and custodian forms and get answers from the firm's own documents, so they interrupt the advisor less.
The advisor is in a client meeting.Do not disturb until 11.
A staff member has a question.She asks the assistant in Teams instead.
It searches the firm's own documents.Procedures, product guides, and custodian forms.
It answers with the source.Step by step, with a link to the page and the form.
The advisor stays in the meeting.The question gets answered without them.
Fewer interruptions during client meetings.
New staff get up to speed faster.
Everyone follows the same procedure, the current version.
Example: 10 fewer interruptions a day at 5 minutes each is about 18 hours a month back.
It answers only from documents you load, and it shows the source for every answer. Client data stays out unless you add it.
Firm assistantPriya, in Teams
How do I start a 401(k) rollover into a new IRA at our custodian?
3 steps
Open the IRA first
Fill out the incoming rollover form
Send it to the old 401(k) plan, not the custodian
Open the form
Perfect, thanks!
Searching firm documents
Procedures84 documents
Custodian forms120
Product guides36
Sources
Rollover procedureVersion 3 · page 2Procedure
Incoming rollover formCustodian form libraryForm
10:24
Tuesday · Ellen's phone
Do not disturbClient meeting until 11:00
No messages to EllenPriya found the answer herself
Owner KPI digest
A weekly report with assets under management, new accounts, meetings held, prospects in the pipeline, overdue reviews, and revenue per client.
Every Monday morning, a report arrives.No dashboard to log into.
Assets under management and new accounts.Pulled from your custodian.
Meetings held and prospects in the pipeline.Pulled from your calendar and CRM.
Overdue reviews and revenue per client.See which clients need attention.
The AI points out what changed.One or two lines on what went up, what went down, and why.
Know your numbers in 30 seconds.
Catch overdue reviews before a client feels forgotten.
See which of the other 11 solutions are paying off.
Example: you see overdue reviews drop from 19 to 6 after online booking goes live.
You choose the numbers, the day, and the time it arrives.
CCedarline WeeklyEllen's phone
Monday 7:00 AM
Here's your week, Nov 2 to 6.
Assets under management $214.6M, up $1.8M. 7 new accounts.
23 meetings held. 14 prospects in the pipeline.
6 overdue reviews. Revenue per client $6,850.
Overdue reviews are down from 19 to 6. 3 of 4 new households came from referrals.
